Associations and alumni
Executive elections, constitutional ballots and nominations for members who live far apart and cannot all attend an AGM.
Online voting for Namibian associations, boards, unions and councils
eVoting is an electronic voting system for organisations that elect office bearers, trustees or committees, or vote on motions. Members vote from their phone or computer through a private link, or at a supervised on-site station, and you finish with a certified result.
Who uses electronic voting
Any organisation whose members elect leaders or decide motions by ballot.
Boards and trustees
Board and trustee elections with a verified voter roll, observers and a certified result the board can sign.
Unions and federations
Branch elections, by-elections, constitutional amendments and AGM resolutions, quoted as one piece of work for the year if you run several.
Councils and member bodies
Election notices, turnout reminders, voter link recovery and a result page members can come back to.
What an online election includes
Every feature is in the one plan, whatever the size of your roll.
Online nominations
Members nominate candidates with the supporters your rules require, nominees accept by link, and administrators approve each one before it reaches the ballot.
Your voter roll, loaded for you
Send us your member list and we import it. Each voter then gets a private link by email, SMS or both, followed by reminder rounds as you need them.
Remote, in-person or hybrid
Vote from anywhere, at a supervised on-site station, or both, with every vote counted in one tally.
The counting method your rules need
Most votes wins, approval, majority, yes or no or abstain, ranked order, a points system or scoring, with as many seats per position as you are filling.
Weighted and proxy voting
Let a vote count differently per voter, and switch on proxy voting for an election where your rules allow it.
Practice run first
Test the ballot and the voter journey with your committee before voting opens.
Private ballots
Organisers see turnout and totals, not how a member voted. Each link works for one voter and closes once the ballot is in.
Voters help themselves
A voter can recover a lost link and check whether their ballot was received, without calling the election office.
Certified results
A certified results report with a full audit trail, ready for signature, observer and scrutineer accounts, and a public results page when you are ready to publish.
How an online election runs
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1
Set up the election
Add the title, dates, positions and choices, and pick how each one is counted.
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2
Load the voters
Your voter roll goes in, and you send each voter their private link by email or SMS.
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3
Collect votes
Members vote online or at a supervised on-site station while you watch turnout and send reminders.
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4
Certify and publish
Review the totals, produce the certified report and publish the result page when you are ready.
What an online election costs
One plan, priced on your exact voter roll. An election fee of N$2,500 covers your first 150 voters, the ballot build, loading your voter list, a practice run, the certified results report and support on the day. Each further voter is then charged at a rate that falls as the roll grows.
- Election fee (first 150 voters)
- N$2,500
- Voters 151 to 400
- N$13 each
- Voters 401 to 1,000
- N$8.75 each
- Voters 1,001 to 2,000
- N$4 each
- Voters 2,001 to 5,000
- N$2 each
- Every voter beyond 5,000
- N$1 each
Example: 500 voters costs N$6,625. Each voter's invitation and first reminder SMS are included; extra reminder rounds are N$0.55 per SMS, and email is free.
Questions about online voting
Can our organisation hold its election online?
That is decided by your constitution, rules or trust deed, not by the software, so check what they say about how votes may be cast. eVoting runs remote, in-person and hybrid elections, so you can set the election up to match the rules you already have.
Can members vote from their phones?
Yes. The voting pages work on phones, tablets and computers, and voters do not need to create an account. Each voter receives a private voting link by email, SMS or both.
Can the organisers see how a member voted?
No. Organisers can see turnout and the overall results, not a voter's private selections. Each link is issued for one voter and stops working once that ballot is submitted.
What about members who are not online?
Run a hybrid election. Members who prefer to vote in person use a supervised on-site voting station, and their votes join the same tally as the votes cast remotely.
What if a voter loses their link?
Voters can recover it themselves on the recover voting link page, using their ballot reference and a quick identity check. They can also check on the vote status page whether their ballot was received.
Can votes count differently per member?
Yes. Weighted voting lets a vote count differently per voter, for example by membership class or shareholding, and proxy voting can be switched on for an election where your rules allow it.
How are the results certified?
When voting closes you review the totals and produce a certified results report with a full audit trail, ready for signature. Observer and scrutineer accounts can follow the election, and you choose when to publish a public results page.
How much does an online election cost?
There is one plan with every feature included. An election fee of N$2,500 covers your first 150 voters, then each further voter is charged on your exact roll at a rate that falls as the roll grows, from N$13 down to N$1. An election with 500 voters costs N$6,625. Each voter's invitation and first reminder SMS are included.
Can we try it before the real election?
Yes. Every election includes a practice run, so your committee can test the ballot and the voter journey before voting opens.
Voting in an election already? The help centre answers voters' questions.
Plan your next election
Get an instant figure from the calculator, or email us your dates and voter count for a written quote.